Notice of the Annual General Meeting.

 Tel (011) 787 9706

Fax 086 664 7963

E Mail engineer@netactive.co.za

 PO Box 1269

FERNDALE

2160

THE CHAMBER OF ENGINEERING TECHNOLOGY

(Association Not For Gain)

__________________________________________________________________________________________________________________

 2019

Notice of the Annual General Meeting.

 Date: 14 March 2019 @ 10h30.

Venue: United Church, Blue Room, 46 Tin Road, Bromhoff , Johannesburg, Gauteng.

(Parking next to the building behind the palisade fence is available)

Agenda:

  1. Welcome.
  2. Read the notice calling for the annual general meeting.
  3. Receive apologies for non-attendance and signing the attendance register.
  4. Confirm the minutes of the previous AGM. **
  5. Read the annual financial statements. **
  6. Receive the Chairman’s Report.
  7. Appointment of Auditors.
  8. Constitution Changes.
  9. Vote for incoming Council members. The Council shall consist, at least, of the following members;

Chairperson;

Two Vice Chairpersons;

Secretary;

Treasurer
The Immediate Past-Chairperson is not voted into office, as the post is automatic by reason of the member’s past position.

The above members form the Executive committee.

 Extra members to assist;
Company / Patron members representative
Non Corporate members representative
More members than noted above may be elected or co-opted to the Council, but not the Executive.Announce the new Council and Executive members.

 10.  Announce the new Council and Executive members.
 11.  Appointment of the Chief Administration Officer.
 12.  General. (Items only allowed if the Chairperson approves them for discussion).
 13.  Close the formal part of the meeting.

Please note that the following current Executive and Council members are available for re-election but not necessarily to their current positions (Current positions shown in brackets)

Messrs:

Pat Moncur (Chairperson)

B Swartz ( Vice Chairperson, Chairperson of LMI Interest Group)

P Erasmus (Corresponding advisor).

Viv Nel (Treasurer / Secretary).

 

Please Note;

Any member in good standing is eligible to stand for election to Council. You may nominate yourself.

If you know of any member who is willing to stand for election for Council, please ask them to confirm this in writing (See form attached) if they are not going to be present at the AGM.

 Please RSVP before 10h00 on the 12th March 2019 so we can make adequate arrangements! Fax or E mail and leave a message. No RSVP may mean no snacks!

 For those who cannot attend a Proxy form is attached.

 Please note the above mentioned forms must be received by post or fax at least 48 hours before the AGM.

 V Nel. Pr Tech Eng, Pr Techni Eng.     

Admin Officer

Tel 011 787 9706

Fax 086 664 7963

E mail  engineer@netactive.co.za

______________________________________________________________________________________

 Proposed Changes to the Constitution.

 Under clause 4. THE COUNCIL OF THE ASSOCIATION.

 4.4        The Immediate Past-Chairperson remains in office until the election of a new chairperson. (RETAIN)

 4.5        The Chairman shall hold office for a period not exceeding THREE (currently two) consecutive years, in addition to the years that the member has already served as member of Council. (REWORD AS SHOWN)

 8.1.       A quorum at Annual General and / or Special General Meetings shall be 10% of the members. A Quorum of Council shall be fifty percent of members of Council and for a committee of Council fifty percent of the members appointed to the committee by Council. In the event of a quorum not being present by the time advertised for (ANY) (currently the) meeting to commence its business, the Chairperson shall adjourn the meeting for 30 minutes or to a time and day that he/she may direct. At this new meeting, provided that at least 1% of the members are present, the meeting will be considered duly constituted. (REWORD AS SHOWN)

 

New under clause 8. CONDUCT OF COUNCIL AND COMMITTEE MEETINGS.

 8.8

In case of logistical restraints, extraordinary or emergency circumstances meetings may be held by means of electronic communication such as  E Mails, SMSes, On line distance communication, Skype or similar and What’s Ap or similar systems.


NOMINATION FORM

 

 

I ............................................................................ , being a member of The Chamber of Engineering

 

 

Technology in good standing, do hereby nominate .................................................................................

 

 

a member of The Chamber of Engineering Technology for election to a position on the Council or Executive Committee. Such election is to take place at the Annual General Meeting to be held on 14 March 2019 at 10h30 at the United Church Red Room, 46 Tin Rd, Bromhoff, Gauteng

 

 

(Proposer)

Print Name and Initials ................................................ Signature ......................................................

 

 

Nominated Persons Acceptance (Print Name and Initials) ...................................................................

 

 

Nominated Persons Signature .......................................................(This may be signed at the meeting).

 

 

Contact Telephone No ..................................................Fax No ......................................................

 

 

E Mail address …………………………………………………

____________________________________________________________________________________

PROXY FORM

 

I ............................................................................ , being a member of The Chamber Of Engineering

 

Technology in good standing, do hereby appoint The Chairman of The Chamber of Engineering

 

Technology or

 

The Chairman of the meeting

 

 

or.................................................................................being a member of The Chamber of Engineering

 

Technology who is in good standing, to attend the Annual General Meeting to be held on 14th March 2019 at 10h30 at the United Church Red Room, 46 Tin Rd, Bromhoff, Gauteng

 

 

 The proxy may speak and vote on my behalf.

 

 

Print Name and Initials ................................................ Signature ......................................................

 

Contact Telephone No ..................................................Fax No ........................................................

 

E Mail ----------------------------------------------------------------------

 

 _____________________________________________________________________________________________

 

CHAIRMAN’S ADDRESS 2019 

 

As always it has been a great privilege and pleasure to be involved in COET as Chairperson.

 

As we approach the AGM there are a few issues I must bring to your attention.

 

Firstly, let me address the ongoing litigation between ECSA and some of the Voluntary Associations (VA’s).  As you know the appointments to the Engineering Council of South Africa (ECSA) Council were disputed and COET contributed a small amount, R15 000,00, to allow this process to proceed so that we would know for sure, what the situation is.  We are one of the 15 odd Voluntary Associations that contributed funds to this matter. This matter is still unresolved, with no end in sight.    Because of this impasse the VA’s formed an association, The South African Forum for Engineering (SAFE) which has also been interacting with ECSA with some high level discussions.  I feel this may resolve many issues but it is still a work in progress.

 

Secondly, one of our companion VA’s, the Lifting Equipment Engineering Association of South Africa (LEEASA), who were part of COET until 2016, chose to leave COET and register as a representative VA with ECSA.  This was successfully implemented.  We agreed to transfer some funds to them, subject to certain conditions and made an initial payment requesting progress reports.

 

The progress reports were unsatisfactory and did not meet the requirements of the agreement that they had signed. In 2018 COET received a letter of demand from a Debt Collector Agency representing LEEASA for some funds. COET responded to this via our lawyers disputing their claim and nothing further has taken place. It seems that this matter is now dormant.

 

Thirdly, COET is attempting to initiate, have produced and distributed, digital CPD courses.  These courses will be able to be viewed digitally and used to obtain CPD points after a verification of understanding of the material is submitted, (multi-choice questions).  This is a work in progress and we are hoping the first module, Systematic Innovation, will be available mid-year, at a very reasonable cost.  This should assist all, especially our rural members.

 

We have lost a number of members, due to the difficult financial situation in the country and retirements, while new enrolments are slow. 

 

I hope we can continue to represent you all, at forums such as SAFE, ECSA, National Science and Technology Forum (NTSF), etc. The NSTF, of which COET is a member, is the largest multi stakeholder forum in the science, engineering and technology (SET) in South Africa.

We would like you as a COET member to become more involved in COET and assist your fellow engineering practitioners.

 

Yours faithfully

 

PAT MONCUR.


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